Irvine Unified School District
 
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Previous MeetingNovember 18, 2014 06:30 PMNext Meeting
Regular Meeting of the Board of Education
Administrative Center
5050 Barranca Parkway
Irvine, CA 92604

 

  
Preliminary Information

5:00 p.m. CLOSED SESSION / 6:30 p.m. REGULAR MEETING


(D) Discussion Item
(V) Can Vote
(C) Consent Item
1.  CALL TO ORDER   
Unfold 2.  ORAL COMMUNICATION *   
         
a. Addressing the Board     
 

Opportunities for public input occur at the beginning of each agenda item and at Oral Communication (for items not on the agenda).  Persons wishing to address the Board should complete a blue request form, available on the information table, and submit it to the Board Secretary.  Each topic or item is limited to 30 minutes; each speaker is limited to 3 minutes.

Unfold 3.  CLOSED SESSION   
         
a. Closed Session     
 

Conducted in accordance with applicable sections of California law, Closed Sessions are not open to the general public. If additional time is required, the Board will reconvene the Closed Session at the end of the regular meeting.

         
b. Conference with Legal Counsel - Anticipated Litigation (1 case) [Government Code Section 54956.9(d)]     
         
c. Conference with Labor Negotiators [Government Code Section 54957.6]     
 

Agency Negotiator: Eamonn O'Donovan, Assistant Superintendent, Human Resources

Employee Organizations:

  • Irvine Teachers Association
  • California School Employees Association
         
d. Public Employee Discipline/Dismissal/Release [Government Code Section 54957]      (D)  (V)  
 

Resolution No. 14-15-24: Placing Certificated Employee on Compulsory Leave of Absence

         
e. Public Employee Performance Evaluation [Government Code Section 54957]     
 
  • Superintendent's Goals and Objectives 2014-15
4.  RECONVENE REGULAR MEETING - 6:30 PM   
5.  PLEDGE OF ALLEGIANCE / ROLL CALL   
Unfold 6.  REPORT OF CLOSED SESSION DISCUSSION/ACTION   
         
a. Public Employee Performance Evaluation - Superintendent      (D)  (V)  
 

Approve the Superintendent's Goals and Objectives for 2014-15.

Unfold 7.  APPROVAL OF MINUTES   
         
a. Approval of Minutes      (D)  (V)  
 

Approve the minutes of the following meeting(s), as presented:

   October 21, 2014 Regular Meeting

Unfold 8.  ADOPTION OF AGENDA   
         
a. Adoption of Agenda      (D)  (V)  
  Adopt the agenda, as presented.
Unfold 9.  SPECIAL PRESENTATIONS / RECOGNITIONS   
         
a. Irvine Public Schools Foundation     
 

Neda Eaton, Chief Executive Officer

Unfold 10.  SPECIAL REPORT   
         
a. Local Control Funding Formula (LCFF) and Local Control Accountability Plan (LCAP) Process - 2014-15     
 
  • Alan Schlichting, Director, Student Support Services

  • Unfold 11.  ORAL COMMUNICATION *   
             
    a. Addressing the Board     
     

    An opportunity to speak to a topic not on the agenda; limited to 3 minutes per person; 30 minutes per topic.

    12.  STUDENT BOARD MEMBER REPORTS   
    13.  SUPERINTENDENT'S REPORT   
    14.  ANNOUNCEMENTS AND ACKNOWLEDGMENTS   
    Unfold 15.  CONSENT CALENDAR   
             
    a. Consent Calendar      (V)  (C)  
     

    All matters of the Consent Calendar are considered to be routine and will be enacted by the Board in one motion, without prior discussion. At the time the Board adopts the agenda an item may be removed from the consent calendar by the Board, staff, or community for discussion.

    Unfold 16.  CONSENT CALENDAR - Business Services   
             
    a. Check Register Report      (V)  (C)  
     

    Ratify issuance of check numbers as listed, representing Board authorized purchase orders, invoices and contracts:

    District 75, Irvine Unified School District - Numbers 00201854 through 00203091
    District 50, CFD No. 01-1 - Numbers 00001680 through 00001684

    District 44, CFD No. 86-1 - Numbers 00005535 through 00005561
    District 41, Irvine Child Care Project - Numbers 00003007 through 00003016
    Revolving Cash - Numbers 40473 through 40580

             
    b. Purchase Order Detail Report      (V)  (C)  
     

    Approve the Purchase Order Detail Report dated November 5, 2014.

             
    c. Coastline Regional Occupational Program (CROP) - Joint Powers Agreement Revision      (V)  (C)  
      Approve the revision to the Coastline Regional Occupational Program (CROP) Joint Powers Agreement, as presented.
             
    d. Claim for Damages - #01-2014      (V)  (C)  
     

    Deny the Claim for Damages on behalf of the named claimant and refer the matter to the District's claims administrator.

             
    e. Notice of Completion Irvine High School Science Building Roof Project      (V)  (C)  
      Accept the contract of the listed contractor for the Irvine High School Science Building Roof project as complete and authorize staff to file a Notice of Completion with the County of Orange Recorder’s Office.
             
    f. Notice of Completion Oak Creek Elementary Underlayment Roof Project      (V)  (C)  
      Accept the contract of the listed contractor for the Oak Creek Elementary Underlayment Roof project as complete and authorize staff to file a Notice of Completion with the County of Orange Recorder’s Office.
             
    g. Notice of Completion Rancho San Joaquin Middle School Roof Shingles Project      (V)  (C)  
      Accept the contract of the listed contractor for the Rancho San Joaquin Roof Shingles project as complete and authorize staff to file a Notice of Completion with the County of Orange Recorder's Office.
             
    h. Contract Services Action Report 2014-15/07      (V)  (C)  
     

    Approve and/or ratify the Contract Services Action Report 2014-15/07, as submitted.

    Unfold 17.  CONSENT CALENDAR - Education Services   
             
    a. Field Trips and Excursions      (V)  (C)  
     

    Approve and/or ratify field trips funded by donations as submitted.

             
    b. Participation in Camp High Trails, Thousand Pines, Pali Institute, Catalina Island Marine Institute, and Irvine Ranch Outdoor Education Center Outdoor Science Camps for the 2014-15 school year      (V)  (C)  
     

    Authorize the Assistant Superintendent, Business Services to enter into contracts with Camp High Trails Outdoor Science School, Thousand Pines Outdoor Science School, Pali Institute Outdoor Science School, Catalina Island Marine Institute, Emerald Cove Outdoor Science Institute and Irvine Ranch Outdoor Education Center Outdoor Science School for the 2014-15 school year on behalf of the following schools:

    Camp High Trails – Culverdale
    Emerald Cove Outdoor Science Institute
    - Vista Verde
     

             
    c. Request to Waive the California High School Exit Exam (CAHSEE) as a Requirement for Graduation for Students Receiving Special Education Services      (V)  (C)  
     

    Approve request to waive requirement to pass the California High School Exit Examination as a condition of receiving a diploma of graduation for identified students.

             
    d. Supplemental Education Services (SES) Providers 2014-15      (V)  (C)  
     

    Approve the list of vendors that have applied to contract with Irvine Unified School District to provide Supplemental Education Services to eligible students attending Irvine Title 1 schools in Program Improvement Year 2.

    Unfold 18.  CONSENT CALENDAR - Human Resources   
             
    a. Certificated Personnel Action Report 2014-15/07      (V)  (C)  
     

    Approve and/or ratify the Certificated Personnel Action Report 2014-15/07 as submitted for Employment and Resignation.

             
    b. Classified Personnel Action Report 2014-15/06      (V)  (C)  
     

    Approve and/or ratify the Classified Personnel Action Report 2014-15/06 as submitted for Employment, Retirements, Resignations, and Separations.

    Unfold 19.  CONSENT CALENDAR - Special Education   
             
    a. Payment for Nonpublic School / Agency Services for Special Education Students      (V)  (C)  
     

    Authorize the Executive Director of Special Education to contract with and approve the individual pupil service contract(s) for disabled student(s) negotiated between the Irvine Unified School District and State Certified Nonpublic Schools/Agencies.

             
    b. Contract for Special Education Related Services      (V)  (C)  
     

    Authorize payment for special education related services in an amount not to exceed $3,408.00 for ongoing educational services to three families.

             
    c. Payment in Accordance with the Terms of the Settlement Agreement(s)      (V)  (C)  
     

    Approve agreement to settle one case(s) in accordance with the terms of the Settlement Agreement(s) and authorize the Executive Director of Special Education to enter into the negotiated agreements.

    Unfold 20.  CONSENT CALENDAR - Superintendent   
             
    a. Conference Attendance         (V)  (C)  
     

    Approve out-of-state conference attendance for staff, as follows:
    1) Scott Bedley to Seattle, WA October 6-7, 2014, for $730.00;
    2) Michele Ogden, Eric Shulman, Kristie Donavan and Martha Barrett to Nashville, TN December 6-10, 2014, for $8094.00.

    Unfold 21.  CONSENT CALENDAR RESOLUTIONS   
             
    a. Consent Calendar Resolutions - Roll Call      (V)  (C)  
     

    All Resolutions on the Consent Calendar are considered to be routine and will be enacted by the Board in one motion, without prior discussion. At the time the Board adopts the agenda, an item may be removed from the Consent Calendar by the Board, staff, or community for discussion.

             
    b. Resolution No. 14-15-19: Fund Closure of Fund 7171      (V)  (C)  
     

    Adopt Resolution No. 14-15-19: Fund Closure of Fund 7171.

             
    c. Resolution No. 14-15-20: Approving Form SAB 50-04 Applications for Funding Submitted for Portola Springs Elementary School, Heritage Fields K-8 #1, Portola High School and Creekside Culinary Arts Project      (V)  (C)  
     

    Adopt Resolution No. 14-15-20, authorizing the Superintendent, or his authorized designee to execute documents as necessary to carry out the provisions of this Resolution for the purpose of using School Facility Program Student Grant Funding for Construction of the Portola Springs Elementary School, Heritage Fields K-8 #1, Portola High School and Creekside Culinary Arts Project.

             
    d. Resolution No. 14-15-21: Acknowledging Remaining School Facility Program Bond Authority is Currently Exhausted for Funds being Requested on Portola Springs Elementary School, Heritage Fields K-8 #1, Portola High School and Creekside Culinary Arts Project      (V)  (C)  
     

    Adopt Resolution No. 14-15-21 certifying compliance with regulation 1859.95.1

    Unfold 22.  FACILITIES CONSENT CALENDAR   
             
    a. Facilities Consent Calendar      (V)  (C)  
     

    All matters of the Community Facilities District Consent Calendar are considered to be routine and will be enacted by the Board in one motion, without prior discussion. At the time the Board adopts the agenda, an item may be removed from the Consent Calendar by the Board, staff, or community for discussion.

             
    b. Authorization to Purchase Relocatable Classrooms at Alderwood Elementary School      (V)  (C)  
     

    Acting as the governing body of the Community Facilities District No. 86-1, authorize the Assistant Superintendent of Business Services to enter into a contract with Mobile Modular Management Corporation to purchase four (4) 24’ x 40’ relocatable classrooms at Alderwood Elementary School.

             
    c. Change Order Requests Northwood High School Classroom Expansion Project      (V)  (C)  
     

    Approve the listed change orders in the amount of $110,708.93 at the Northwood High School Classroom Expansion project.  No change to the completion date.

             
    d. Construction Security Services Various District Locations Contract Termination      (V)  (C)  
     

    Authorize the Assistant Superintendent of Business Services to terminate for convenience the contract with the firm of Construction Protective Services for Construction Security Services at various District locations.

             
    e. Notices of Completion Northwood High School Classroom Expansion Project      (V)  (C)  
     

    Accept the contracts of the listed contractors for the Northwood High School Classroom Expansion project as complete and authorize staff to file Notices of Completion with the County of Orange Recorder’s Office.

             
    f. Receive Bids/Award Contract Portola High School - Increment 01, Phase 2      (V)  (C)  
     

    1)  Grant the request for relief from their bid to A.J. Kirkwood & Associates, Inc.

    2) Authorize the Assistant Superintendent of Business Services to award the contract for Portola High School - Increment 01, Phase 2 project, to the firm of RDM Electric Co., Inc. in the amount of $448,000.00.

             
    g. Reject Bid - Irvine High School Classroom Addition      (V)  (C)  
     

    1) Reject the bid for Bid Category No. 14 Landscape and Irrigation, and re-bid at a later date for the Irvine High School Classroom Addition project.

    23.  ITEMS REMOVED FROM CONSENT CALENDARS   
    Unfold 24.  ITEMS OF BUSINESS   
             
    a. Irvine Public Schools Foundation (IPSF) Funding Priorities - 2014-15      (D)  (V)  
     

    Approve the submission of a formal request to IPSF for the 2014-15 school year priorities, as described.

             
    b. Dual Immersion      (D)  
     

    For Board discussion.

             
    c. Resolution No. 14-15-22 Statutory School Fees ("Reportable Fees") Report for Fiscal Year 2013-14 - Roll Call      (D)  (V)  
     

    Adopt Resolution No. 14-15-22 certifying compliance with Government Code Section 66000 et seq. regarding School Facility Fees for 2013-14.

             
    d. Resolution No. 14-15-23: Approval of Final Acceptance of Additional Acreage for the Portola High School Project - Roll Call      (D)  (V)  
     

    Approve Resolution No. 14-15-23 (acting as the governing board of IUSD as well as the governing body of the Irvine Unified School District CFD No. 09-1) – Approving Final Acceptance of Additional Acreage for the Portola High School Project.

             
    e. CSBA Delegate Assembly Nominations 2015 (Region 15)      (D)  (V)  
     

    For Board discussion and direction.

    Unfold 25.  ORAL COMMUNICATION *   
             
    a. Addressing the Board     
     

    An opportunity to speak to a topic not on the agenda; limited to 3 minutes per person, 30 minutes per topic.

    Unfold 26.  CLOSED SESSION   
             
    a. Closed Session     
     

    Conducted in accordance with applicable sections of California law, Closed Sessions are not open to the general public.

    Unfold 27.  ADJOURNMENT   
             
    a. Adjournment      (V)  

    More

    FUTURE MEETINGS:
    December 9, 2014

    The District will make every attempt to accommodate any attendee or participant at this meeting who needs special assistance.
    Please contact the Superintendent's Office at 949.936.5000 at least 48 hours prior to the meeting.
    Regular Board Meetings are broadcast live on channel 39.

    The board meeting agenda and support materials are accessible from the District's web site (www.iusd.org/board/) prior to the close of business on the Friday preceding the meeting. Any written materials distributed to the Board after the 72 hour posting period will also be made available for public review at the time of distribution. Copies may also be obtained at the District Administration Center or at the meeting.




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